The Product

Four tracks. One workflow. Zero manual coordination.

Welcomeloom connects your HRIS to the tools that handle compliance, equipment, IT access, and benefits. When a hire is added, all four tracks start immediately and run in parallel.

See Pricing How It Works
Core Features

What changes when four tracks run on their own

Compliance forms that send themselves

The I-9 and state new-hire forms go out the moment a hire is added to your HRIS. Welcomeloom tracks submission, flags missing documents, and escalates Section 2 deadlines automatically.

No one has to remember to send the packet. No one has to check whether it came back.

Saves ~45 min per hire on compliance coordination

Before

HR manually emails the I-9 link. Follows up 3 days later. Chases Section 2 sign-off from a manager. Logs completion in a spreadsheet.

After

Hire added to HRIS. I-9 sent automatically. Reminders go out on a schedule. HR gets one notification when it's complete.

Equipment requests that actually close

A structured equipment request form goes to IT the day a hire is confirmed, with the start date, role, and any special requirements pre-filled from your HRIS data.

IT acknowledges. Welcomeloom tracks the order. HR sees status without having to ask.

Equipment ready on Day 1 for 94% of pilot hires

Before

HR sends an email to IT. IT misses it or is late. New hire arrives Day 1 without a laptop. Escalation starts.

After

Request goes to IT 10 days before start. Auto-escalation if unacknowledged in 48 hrs. Status visible to HR in one place.

Day-one accounts without a support ticket

Welcomeloom maps each role template to required software access and sends a structured provisioning request to IT 5 business days before start. If it goes unacknowledged for 24 hours, it escalates automatically.

Accounts ready before Day 1 in pilot teams
Role: Product Designer
Figma, Notion, Slack, Google Workspace, 1Password
Provisioning request sent to IT 5 days before start
Workflow View

All four tracks, one dashboard

HR sees every active hire's status across all four tracks without asking IT or checking a ticketing system.

Paperwork 3
AL

Alex L.

Product Designer

I-9 signed, W-4 pending

MR

Maya R.

Account Executive

All forms complete

Equipment 2
JB

Jordan B.

Senior Engineer

Order confirmed, shipping

IT Accounts 2
SH

Sam H.

Marketing Manager

Provisioning in progress

Ready to stop running the checklist yourself?

See how Welcomeloom fits your team's existing HRIS and workflow tools.

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