AI Onboarding Automation

Stop chasing signatures the week before someone starts

Welcomeloom runs the whole onboarding checklist for a new hire: the I-9, the equipment order, and the day-one accounts. HR sets the workflow once and it runs itself.

See Pricing How It Works
Setup in 1 day · No IT required · Works with your HRIS
The Problem

Manual onboarding means HR is the checklist

Four tracks need to complete before a new hire's first day: I-9 verification, equipment fulfillment, IT account provisioning, and benefits enrollment. Each one goes through a different department and a different system. When something falls through, it falls on HR to notice and chase it.

3.5 hrs
Average HR time per new hire
on administrative coordination alone
1 in 3
New hires arrive without day-one access
based on our pilot data across 12 early-access HR teams
7 systems
Average tools HR touches per onboarding
HRIS, e-sign, ticketing, email, equipment, benefits, payroll

Based on our pilot data across 12 early-access HR teams.

How It Works

One trigger. Four tracks. Everything runs in parallel.

Mark a hire in your HRIS and Welcomeloom starts four simultaneous workflows. Each one has its own reminders, deadlines, and escalations so nothing waits on HR to push it along.

1 2 3 4 Hire added Compliance Equipment Day 1 ready See the full process
What Welcomeloom Does

Every piece of onboarding, running without you

Welcomeloom handles the four tracks that usually require HR to manually coordinate with three departments before a new hire's first day.

I-9 and compliance forms, automated
Welcomeloom sends the I-9 packet on the day the hire is marked in your HRIS, tracks document uploads, and flags Section 2 deadlines automatically. HR never has to remember to send the form or chase a missing attachment.
Equipment requests that don't get lost
A structured order form goes to IT with the hire's start date, role, and specs. Confirmations come back to HR. No email thread needed.
Day-one accounts without a ticket
Welcomeloom maps each role to its required software access and sends the provisioning request to IT 5 days before start, with escalation if it goes unacknowledged.
Full audit trail, no spreadsheet needed
Every action, timestamp, and response is logged automatically. When your next compliance review comes around, the evidence is already organized.
Early Pilot Teams

What HR teams say after their first quarter

The first time a new hire arrived and their laptop was already at their desk and their Slack was already active, I genuinely didn't know what to do with myself. We'd been fighting that problem for two years.

Rachel T. HR Operations Lead, fast-growing SaaS company (early access pilot)

Our biggest issue was IT always being the bottleneck. Welcomeloom sends the request early enough that IT actually has time to act on it. That one change made our day-one experience completely different.

James K. People Operations Manager, 80-person tech firm (early access pilot)
Integrations

Works with the HRIS you already have

Welcomeloom connects to the tools your team uses today. No rip-and-replace required.

Workday
BambooHR
Rippling
ADP
Gusto
Greenhouse
Lever
DocuSign
ServiceNow
Jira
Slack
Microsoft 365

Don't see yours? View all integrations

Get Started

Your next hire deserves a complete first day

Set up Welcomeloom in a day. Connect your HRIS, configure your workflows, and start your next hire with everything already in motion.

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